Pay My Bill:
Bel-Rea is currently working to create a portal where students will be able to access their billing information and pay online. Stay tuned for updates!
For now, please visit the Payment Office or call them to make payments.
Payment Office Contact Information:
Questions? Contact us at 303-751-8700 or 800-950-8001 (toll free). Monday-Thursday 8:00 am – 4:00 pm, Friday 8:00 am – 3:00 pm (MST).
Ann Nemeth, Assistant Director of the Payment Office – email@example.com
Stacey Sloan, Business and Financial Affairs Director – firstname.lastname@example.org
Mailing Address – 1681 S Dayton St, Denver, CO 80247
Payment Office Information:
- Bills are emailed and sent out on or around the 15th of the month, prior to their due date.
- Please contact the payment office if you would like your bills sent to an address other than your own.
Tuition Payments –
- Payments are accepted at the Payment Office during regular business hours – in person or by phone.
- Payments are due on the 1st of the month.
- Quarterly payments are due at the beginning of the month for each quarter (January 1st, April 1st, July 1st, October 1st).
- Payment options include credit cards (Visa, Mastercard, Discover, American Express), checks and money orders (make payable to Bel-Rea Institute, include student’s name on memo line, mail/deliver in person/or drop in the Payment Drop Box located outside the Payment Office), or cash (please pay cash in person, bring exact amount).
- Payments can be made via Square online. Contact email@example.com to request a Square invoice.
IRS Tax Form 1098-T Tuition Statements –
- These are mailed each January, prior to the January 31st deadline, to all students who qualify for the tax credit. Those who do not receive their forms via the U.S. Postal Service may request a copy from the Financial Aid Office following the mailing deadline.
Check Availability –
- Checks can be picked up from the Payment Office during regular business hours.
- Photo ID required.
- Please see the sign outside of the Payment Office for the date of the next check pick-up day.
1st quarter students must attend classes for 30 days before they can pick up their first check (does not apply to private alternative loans).
- At the beginning of each quarter, you must attend your first class before you can pick up your check!
- Plan ahead – winter quarters can begin as late as the 7th day of the month (e.g. Tuesday, January 7th, 2020).
- Bring your class schedule.
- Caution! We pull attendance rosters for students who have not yet attended classes and place holds on those checks!
- When the 1st falls on the weekend – if the 1st falls on a Saturday, your check will be available the preceding Friday. If the 1st falls on a Sunday, your check will be available the following Monday.
- Checks that are not picked up within 21 days are voided and removed from the student’s account. Financial Aid returns these funds to the student’s loans, unless the student requests otherwise. Please notify your Financial Aid Advisor if you do not wish to receive advance checks.
Situations That Impact Advance Checks –
- Class retake charges – If you are required to repeat a class and you receive advance checks, please note that retake charges are automatically deducted from any available Financial Aid (e.g. your advance checks will be reduced to cover the cost of the retakes).
- Termination – Termination from the program for any reason (withdrawal, school withdrawal, or dismissal) will stop all checks. After termination from the program, the student is no longer considered enrolled, and is no longer eligible to receive financial aid funds. This includes monthly advance checks that the student may have been scheduled to receive prior to termination.
- Leave of Absence – Checks will not be issued to students while they are on an approved LOA from the program.
Account Holds –
Student accounts will be placed on hold by the Payment Office for the following reasons –
- Past Due Balance – 15 days or more behind on billed tuition payments.
- Students will be placed on hold if payment is not received by the 15th of the month in which it is due.
- Students who fall more than 60 days past due may be removed from the program for non-payment. Students in this situation will receive at least 48 hours notice in which to resolve the matter. If the student fails to meet the payment deadline, they will be school withdrawan and will have to apply for readmission if they wish to return to the program at a later date.
- Class Retake Fees –
- If you are required to repeat a class, you will receive an Academic Probation Letter from Bel-Rea’s Registrar. Financial Aid will automatically use any available credit (including advance check funds) to cover your retake fees.
- If the retake fee is not covered by Financial Aid, a bill will be sent by the Payment Office for the amount due. Payment arrangements must be made in accordance with the instructions enclosed with your bill. Please note: All retake fees must be paid within the quarter that the class is repeated. At least 1/3 of the retake charges due must be paid by the end of the 5th week of classes in order to register for classes for the next quarter (during the 6th week).
- Returned Checks –
- Returned checks for any Bel-Rea payment or purchase made on campus will result in a hold being placed on your account.
- There is a $25 fee for all returned checks.
- Please note: If more than 2 checks are returned for the same student, check payments may no longer be accepted.
Balance Remaining Following Termination From The Program –
Course Plan Changes –
- If you make a change to your course plan, you must notify either your Financial Aid Advisor, or for cash payers the Payment Office, so that your tuition and/or billing can be adjusted accordingly.
Student Contact Information –
- Please make sure to update your local, billing, and permanent addresses, phone numbers, and/or emergency contact when they change.
- Utilize the Change of Address Form available at the Front Desk and Payment Office.
Student Injuries –
Please see the Student Injury Policy on your policies page.
Campus Alerts: There are no closures or alerts at this time.
Need resources or have questions about campus security? Contact Rebecca Brown, Student Services/Title IX Coordinator,
at firstname.lastname@example.org or (303) 751-8700.